FOR PRIVATE CONSULTANTS & MEDICAL PRACTICES
Bookkeeping, handled.
Sole trader doctors and limited company practices — we keep the books in order and hand them to your accountant ready to file. Records reconciled in Xero month by month, returns filed under Making Tax Digital, and the employment paperwork taken care of when you take on staff.
We work with other small businesses on the same basis.
£25 per hour, bookkeeping | £35 per hour, HR support | Billed by the minute | Invoiced monthly in arrears
Making Tax Digital caught you out?
MTD for VAT, quarterly deadlines, digital record-keeping — if it has crept up on you or on your consultant, we can take the whole lot off your hands.
What we do
Three service lines, each charged for the time actually spent. Every invoice arrives with an itemised record of the work behind it.
SERVICE ONE
Bookkeeping
Your ledgers are kept current in Xero, month by month, so nothing has to be reconstructed in a hurry at the year-end.
Sales & Purchase Processing – Sales invoices, supplier invoices, receipts and business expenses accurately recorded and maintained.
Account Reconciliations – Regular reconciliation of bank accounts, credit cards and merchant/payment accounts to keep your records accurate and up to date.
Sales & Purchase Ledgers – Ongoing management of customer and supplier ledgers, with credit control support provided where instructed.
VAT Returns – Quarterly VAT reconciliations, preparation and submission of VAT returns to HMRC in line with Making Tax Digital requirements and applicable deadlines.
Payroll Management – Payroll processing including payslips, HMRC RTI submissions, pension auto-enrolment administration, P60s and P45s.
Fixed Assets & Management Information – Maintenance of your fixed asset register together with periodic management information to give you greater visibility over your business finances.
Year-End Accountant Pack – Preparation of the year-end trial balance and supporting schedules, organised and packaged for your accountant to help make the year-end process as smooth and efficient as possible.
SERVICE TWO
Making Tax Digital
Digital records kept in the right form from the start, and every return put in front of you before anything reaches HMRC.
MTD-compatible digital record keeping in Xero
VAT returns prepared and submitted under MTD for VAT
Quarterly updates for MTD for Income Tax, where you are in scope
Digital links maintained between your records and each submission
You review and approve every return before it is filed
SERVICE THREE
HR Support
The employment paperwork that arrives with your first member of staff, and the day-to-day questions that follow it.
Employee onboarding and induction
Employment contracts and offer documentation
Policies, staff handbooks and HR administration
Day-to-day HR guidance and support
Making Tax Digital, by date
MTD for Income Tax is being phased in by qualifying income. If you practise as a sole trader or hold rental property, the year you are brought in depends on your turnover.
FROM 6 APRIL 2026
Over £50,000
Sole traders and landlords with qualifying income above £50,000 keep digital records and send quarterly updates.
FROM 6 APRIL 2027
Over £30,000
The threshold drops, bringing a second group into the same quarterly cycle.
FROM 6 APRIL 2028
Over £20,000
The threshold drops again, to £20,000 of qualifying income.
Already VAT registered? MTD for VAT applies to every VAT-registered business now, whatever the turnover. We keep the digital records and submit the returns once you have approved them. Thresholds and dates are HMRC's and may change — we will tell you which phase you fall into well before you need to act on it.
Fees
No monthly retainer, and no rounding up to the hour.
£25 per hour
Billed by the minute — you only pay for the time we actually use.
| Service | What it covers | Fee |
|---|---|---|
| Bookkeeping | Reconciliation, processing, payroll, VAT and MTD submissions, year-end preparation | £25.00 / hour |
| HR support | Contracts, policies, onboarding and day-to-day HR administration | £35.00 / hour |
| Client onboarding | Identity verification and anti-money-laundering checks, carried out once at the outset | £75.00 one-off |
Time is recorded and charged in one-minute increments. Each invoice carries an itemised record showing the date, duration and description of the work.
Invoices are raised monthly in arrears, on or around the first business day of the month, and are payable within 7 days.
Ledgerly Business Solutions Ltd is not VAT registered. The fees above are the total amounts payable.
Third-party costs — software subscriptions, HMRC and registration fees — are recharged at cost, agreed with you in advance.
Rates are reviewed annually, and any change is given to you in writing beforehand.
How it works
1
You send, we post
Records come to us as they arise rather than in a carrier bag at the year end. Anything with a statutory deadline we ask for at least 14 days before it falls due.
2
You approve, we submit
Every VAT return, payroll submission and quarterly update is put in front of you first. Nothing goes to HMRC until you have approved it.
3
Your accountant finishes
We take the books to a clean trial balance with supporting schedules and hand them over. Statutory accounts, corporation tax returns, tax planning and audit stay with your accountant.
Do reach out
Tell us what you run, roughly how many transactions a month it throws off, and whether anyone is on the payroll. We will come back with an honest estimate of the time involved.
TELEPHONE
REGISTERED OFFICE
Ledgerly Business Solutions Ltd
26 Peverel Green
Gillingham
England ME8 9UP
HOURS
Monday to Friday
9:00am – 5:00pm
Excluding bank holidays